Resources For Congregation Administration

Preparation, organization, and other administrative duties are crucial for effective programs and mission in a congregation.

Active Records Management

Preserve your history! Congregations are the sole owners of their records and, therefore, the preservation of these records must be addressed properly. As you set about preserving information for future reference, plan for the entire life cycle of the records you are creating.

Annual Congregation Information Report

Please report the leadership in your congregation by filling out this form.

Background Checks

Information and forms for congregations related to background checks.

Board of Pension Forms

On the link below will find many of the forms you may need to manage your Portico (ELCA Board of Pensions) benefits, including: End of Call Form, Change of Call Form, and BOP Application for membership.

Calling a Pastor

Sample forms, contracts, and letter of call documents for congregations calling ordained clergy. Also includes sample RLP forms for clergy.

Calling a Synodically Authorized Lay Minister (SAM)

Congregations are asked to provide your understanding of the person named above who has been identified and seeks to apply for the position of non-rostered Synodically Authorized Ministry in the Northwestern Minnesota Synod. Includes application forms, guidelines, and contact for non-rostered lay ministers.

Calling an Interim Pastor

This model interim ministry contract may be altered or revised to fit the particular practices of the congregation or the circumstances of the pastor.

Guide to the Ministry Site Profile (MSP)

The MSP is meant to be a conversation starter or introduction to the life and work of your ministry site. It is not intended to be an exhaustive description of every aspect of your ministry. Focus on the key things that describe your ministry site in order to pique the interest of prospective candidates for call.

Guidelines for Writing Synod Assembly Resolutions

The following information will help you prepare resolutions for consideration at the assembly.

HIPAA and the Retention of Insurance Policies

Periodically the bishop and members of the synod staff hear various concerns expressed about risk management issues in congregations. Here are a few resources on these topics.