Conclusion of Ministry of the Outgoing Rostered Minister

Sometime prior to submitting a resignation, the rostered minister contacts the synod office for advice and counsel

The rostered minister submits their resignation to the congregation council normally with a 30-to-45-day notice. Longer notices have been found to be unhelpful to the life and vitality of the congregation.  

The congregation is notified of the resignation shortly after the council receives the letter of resignation; we recommend within the week. 

NOTE: Except in the very exceptional circumstances a letter of resignation from a rostered minister is final; it may not be withdrawn even with the consent of both parties. 

The date of the resignation may be revised after the letter has been accepted with the Bishop's approval.  

The pastor and congregation president will receive an email encouraging them to use this handbook and other resources as a guide throughout the call process.  

An exit interview takes place led by the synod staff with the rostered minister and representatives from both the council and, where possible, representatives of the call committee that was in place when the rostered minister was called.  

The synod staff meets with the council immediately following the exit interview to discuss the following: 

• Discuss options for interim or pulpit supply during the vacancy.  
• Provide a brief, high-level overview of the call process with particular emphasis on the formation of the call committee.  
• Inquire/Examine congregation openness to the LGBTQ+, people of color, or indigenous candidates and explain work of the Accompaniment Team